Admin Coordinator

Admin Coordinator

Wärtsilä is a world leader in marine technology and leading the industry’s transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians – deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services – together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

Your main responsibilities are:

• Manage and coordinate Field Service and Workshop invoice activities.
• Cooperate with Service Coordinator/Commissioning Manager/Workshop Team Leader/FS Resource Manager in daily administrative work.
• Act as contact person for customer during the invoice process.
• Interact with relevant internal stakeholders.
• Ensure that the work is executed according to Wärtsilä Quality, Health, Safety and Environmental guidelines.
• Follow-up and report the status of the invoice process to customer or relevant internal stakeholders.
• Close cooperation with related functions e.g., Service Development and Finance.
• Ensuring continuous quality development and process optimization.

You will shine in this role when you have:

• Strong safety-first mind-set.
• Technical background related to Marine Engineering with SAP and CRM experience is a plus.
• Good communication skills, negotiation skills and customer understanding.
• Good organizational skills and customer empathy, combined with a strong commitment to delivering excellent customer service.
• Demonstrable team working skills and the ability to adjust and re-plan in dynamic situations.
• Strong Cost awareness & effectiveness.
• Strong ability to follow directions and work under pressure.
• Reporting and analyzing skills.
• Fluent in Mandarin & English.
• College degree or above.

Why you and us?

You are valuated – as your true self. At Wärtsilä YOU matter. We value diversity and are committed to supporting an inclusive work community.
Your growth is supported. We believe in continuous learning and teamwork. Wärtsilian community has your back when it comes to development opportunities, so you can develop beyond your potential.
You get to make a difference. Innovation and sustainability are important to us. Every day, we – Wärtsilians – put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality

Contact & next steps:

Please submit your application through our Careers portal. Applications submitted via email will not be considered. After submitting your application, you will receive a confirmation email.

Last application date: 27/03/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

This is Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.