Secretary-Project Budget & MIS

Key Responsibilities and Accountabilities:

• Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
• Take minutes of meeting and maintain records for the team
• Develop and maintain document control processes for efficient management
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
• Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
• Perform data-entry, recording, printing and filing duties
• Undertake any ad-hoc admin projects/duties as required
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
• Prepare and raise purchases requisition for department related purchases.
• Organizing engagement activity within team such as birthday, R & R, new joiners, exit, anniversaries etc.

Competencies:

• Organized and Detail Oriented
• Flexible and analytical with a keen eye for details.
• Excellent written and verbal communication skills
• Solid organizational skills including attention to detail and multitasking skills
• Self-motivated
• Team player
• Ability to deliver under pressure
• Reliable and honest
• Excellent Time Management skills
• Professionalism & business awareness

Education & Experience:

• 5-7 years of experience in a related field, preferably in the Gulf Region with a Developer/ Contractor’s – Commercial Department
• Strong working knowledge of Microsoft Office and of project management tools

High School diploma or any equivalent