Administration Manager

Pipecare Group is hiring an Administration Manager for Dubai. This role is a great fit for candidates with proven experience managing administrative teams, optimizing office operations, and ensuring smooth workplace efficiency. Strong organizational, leadership, and communication skills are essential to drive process improvement and support business needs. Check the job details below and apply directly.

Administration Manager

PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an Administration Manager.
Administration Manager plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provides administrative and operational support to C-suits, resolves issues, and analyzes the market trend.

Main responsibilities:

•Coordination – organizing the various parts of an activity to enable collaboration and efficient communication.
•Advisory – giving information or advice or a recommendation about what should be done.
•Assistance – scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings – including meetings set by the Chairman; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.

Main duties:
• Provide executive-level support to the C-level employees with a high degree of initiative, judgement, and discretion;
• Develop and maintain a basic knowledge of all major initiatives of the Institute;
• Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include:
• Coordinate travel arrangements: develop itineraries, book flights and hotel
arrangements, reserve meeting facilities, and perform other necessary
arrangements as needed – including travel schedules;
• Serve as a point of contact for the Chairman;
• Proactively identify and exercise independent analysis and judgement in prioritizing
situations requiring attention;
• Track the managers project deadlines and needs, while also simultaneously meeting one’s own deliverables;
• Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits.
• Other duties as assigned.

Required Qualifications:

• Master of Arts degree, Master of Science degree, or equivalent degree;
• 5+ years of experience in complex coordination of activities, management, or
comparable experience;
• Excellent written and verbal communication skills;
• Ability to work independently as well as collaboratively with colleagues. This includes
overcoming geographic and other potential barriers to communicating with and making
contributions to the team’s work;
• Exceptional organizational skills, including the ability to manage multiple tasks and
projects simultaneously while meeting deadlines;
• Ability to thrive in a fast paced and challenging environment;
• Capacity to think strategically, critically, and respond analytically;
• Ability to edit and format documents;
• Mastery of Microsoft Office suite;
• Flexibility in working with new issues, topics, and approaches.
Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.