Administrative Coordinator

Administrative Coordinator

Job responsibilities: 

• Manage the Director Aftersales calendar, including scheduling meetings and appointments.
• Prepare and organize meeting agendas, take minutes, and follow up on action items.
• Screen and direct phone calls, emails, and other correspondence to appropriate parties.
• Draft and proofread Arabic documents, emails, and reports.
• Scheduling the leave roaster consulting with the concerned Managers
• Organize internal and external meetings, appointments, and events.
• Coordinate travel arrangements for staff members as needed.
• Prepare and maintain meeting materials, presentations, and agendas.
• Act as the point of contact between departments and ensure information is shared efficiently.
• Manage incoming and outgoing communications, including emails, phone calls, and physical mail.
• Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate.
• Control of stationery items, Maintain and update databases, filing systems, and documentation.
• Assist in preparing reports, presentations, and other business documentation.
• Track and maintain records of office expenses and invoices etc
• Order office supplies and maintain inventory.
• Coordinate with Legal departments or offices to facilitate work processes.
• Manage administrative workflows, raising pandadocs and ensuring smooth office operations.

Educational Qualification

• ·         Bachelor’s Degree or equivalent

Work Experience

• ·         5 years minimum experience as Administration coordinator

Competencies

• ·         Communication & Computer Skills

Languages

•  Excellent written and verbal communication skills in English.

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