Document Controller-Quality office

Document Controller-Quality office

Description

The Document Controller is responsible for the timely, accurate and efficient preparation and management of hospital documents. S/He is responsible for controlling, numbering, sorting, filing, storing and retrieving of both electronic and hard copy documents of Kanad Hospital.
Essential Job functions and Key Accountabilities:
The Document Controller responsibilities include:

• Control over documentation modification, distribution, and issuance to departments during its whole lifecycle
• Numbering and identification of documents
• Quality and compliance checks on documents
• Filing and organization of documents (both electronic and/or hardcopies)
• Maintaining up to date register of all hospital documents showing document details and revision status
• Distributing documents to the relevant people/stakeholders, departments
• Progress reporting on the document status
• Participate in reviewing the documents, ensuring documents comply with regulations, creating revisions and archiving outdated versions
• Designing templates for policies, forms, guidelines, programs, etc.
• Prepare ad hoc reports on projects as needed
• Performs administrative duties including typing and/or word processing correspondence, reports and memoranda emanating from the department head
• Attend meetings and takes minutes/transcribes notes on proceedings
• Perform other related duties as assigned or requested

Competency Standards
Clinical/Technical Competencies:

• Ability to work independently and be attentive to detail, and maintain and positive attitude
• Ability to manage multiple responsibilities and prioritize scheduling of work
• Ability to maintain confidentiality of all hospital information
• Ability to complete work assignments accurately and in a timely manner
• Ability to communicate effectively, both orally and writing
• Must be proficient in word, excel and Power Point

Qualification

Education – Bachelor’s Degree Required
Experience in document control and office administration is a must

Experience

At least 2 years related experience

Experience in Microsoft Office is mandatory