EA- Principal Secretary

Overview

• The Global Schools Group (GSG) is a network of leading international schools that provides a world-class learning experience across 64 campuses worldwide. It emphasizes holistic education, innovation, and leadership development, offering multiple international curricula1. GSG is recognized as the “World’s Most Awarded Network of Schools,” with over 600 awards for excellence in education and management3. It fosters a global community through diversity, advanced infrastructure, and seamless integration within its network.

Responsibilities

• Administrative Support

  • Manage the Principal’s calendar, appointments, and meetings.

  • Draft, proofread, and format official letters, memos, and reports.

  • Handle incoming and outgoing correspondence, calls, and emails.

  • Organize and prepare documentation for board meetings, staff meetings, and leadership team agendas.

  Communication & Liaison

  • Act as the primary point of contact between the Principal and internal/external stakeholders.

  • Coordinate communication between the Principal and parents, staff, students, and external agencies.

  • Support in preparing school newsletters, announcements, and official communications.

  Operational Coordination

  • Maintain accurate and up-to-date records, including confidential student and staff files.

  • Assist in organizing school events, parent meetings, staff functions, and external visits.

  • Support the implementation of school policies and procedures in alignment with the American curriculum standards.

  Project & Data Management

  • Assist in the preparation of school data reports, academic results, and inspection documentation.

  • Follow up on action items, deadlines, and project deliverables on behalf of the Principal.

  • Maintain filing systems and ensure timely documentation of minutes, meetings, and school initiatives.

  Confidentiality & Professionalism

  • Handle sensitive and confidential information with integrity.

  • Maintain a high level of professionalism in all communications and dealings.

Skills Description

• 1. Communication Skills

  • Exceptional written and verbal communication in English.

  • Ability to draft, edit, and proofread official documents with a high level of accuracy.

  • Strong interpersonal skills for effective interaction with staff, parents, students, and external stakeholders.

  2. Organizational and Time Management Skills

  • Ability to manage complex calendars, schedules, and logistics for meetings and events.

  • Strong multitasking skills with attention to deadlines and priorities.

  • Efficient in handling multiple responsibilities in a fast-paced environment.

  3. Discretion and Confidentiality

  • Proven ability to manage sensitive information with integrity and professionalism.

  • Sound judgment in handling confidential matters and high-level communication.

  4. Administrative and Technical Proficiency

  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management tools.

  • Ability to maintain filing systems, databases, and school records with accuracy.

  • Familiarity with school management systems (e.g., PowerSchool or similar) is an asset.

  5. Problem-Solving and Initiative

  • Proactive approach to tasks with the ability to anticipate the needs of the Principal.

  • Capable of identifying and resolving issues independently and efficiently.

  6. Interpersonal and Collaboration Skills

  • Professional demeanor with a service-oriented mindset.

  • Ability to build positive working relationships with academic and non-academic staff.

  • Collaborative team player who contributes to the wider school mission.

  7. Adaptability and Flexibility

  • Willingness to adapt to the changing priorities and demands of a dynamic school environment.

  • Ability to remain calm under pressure and handle unexpected challenges gracefully.