Lead Administrative Assistant

Lead Administrative Assistant

The Purpose of the Role

Use your administrative and organizational skills to provide general administrative support to Honeywell executives, including the VPGM , CCO , CFO and HR Director. You will work closely with the business leaders and enjoy a lot of interaction with internal employees and external customers. Contribute in a team of highly committed professionals whose organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes.

Responsibilities

Administration

• Diary management for the Business Leader to include meeting planning and invitations as well as providing a rolling 12 month planning system for all direct reports and employees for key activities and events.
• Plan travel including flights, hotels, car hire, pick ups, visas, meeting confirmations etc
• Provide support for customer and VIP visits into the region including visas, hotels, pick ups, gate passes etc.
• Arrange/support internal and external meetings, conferences, company events, international trade shows etc.
• Handle letters, faxes, e-mails and general incoming and outgoing correspondence as required.
• Assist in the production of monthly reports, customer mailshots and internal communications etc.
• Produce high quality Power Point presentations as required for key company meetings and events.
• In conjunction with the Customer marketing Manager and the LT to participate in supporting in organizing of customer communications, mailshots, seminars, trade shows and events.
• Maintain holiday and sickness records by working with the management team and HR to ensure that each department has sufficient cover.
• Organize and maintain office supplies, as required, to support the day to day business needs including the raising of PO’s with external suppliers, monitoring stock levels and keeping costs under budget.
• Manage calendars.
• Coordinate meetings.
• Plan complex travel.
• Interact with internal and external customers.
• Process expense reports and invoices.
• Manage supplies and other indirect purchases.
• Share information with admin assistants.

HSE

• Ensure the H&S compliance is adhered to at all times
• Provide guidance and training to the business as required
• Report all incidents of actual or potential violations/incidents in accordance with company policy
• Provide regular input into the HOS leadership team

YOU MUST HAVE

• Bachelor’s Degree or equivalent
• Ability to easily and effectively juggle many priorities and competing demands.
• Individuals who are self-motivated and do things before being asked by others or forced to by events.
• Ability to focus on important information and identify key details.
• Professional and courteous communication
• Strong organizational skills
• Excellent computer literacy in a variety of Microsoft and web-based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines.
• Some administrative assistants experience

WE VALUE

• Ability to easily and effectively juggle many priorities and competing demands
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Ability to focus on important information and identify key details.
• Professional and courteous communication
• Strong organizational skills
• Excellent computer literacy in a variety of Microsoft and web based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
• Some administrative assistant experience
• Associate’s degree preferred

We Offer:

• A culture that fosters inclusion, diversity, and innovation in an international work environment
• Market specific training and ongoing personal development.
• Experienced leaders to support your professional development.

If this is your dream role, then we’d love to hear from you.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Additional Information

• JOB ID: HRD223399
• Category: Business Management
• Location: Emaar Buss.Park; Bld.2,Sheikh Zayed Road,Dubai,DUBAI,United Arab Emirates
• Nonexempt