Officer – Administration

Also will be responsible for:

General Administration:
• Manage and organize schedules, appointments, and meetings for supervisors and team members.
• Prepare, proofread, and distribute correspondence, reports, and other documentation.
• Maintain and update filing systems, both electronic and physical, ensuring data accuracy and confidentiality.
Office Coordination:
• Serve as the first point of contact for visitors, clients, and team inquiries, ensuring a welcoming and professional environment.
• Coordinate office supplies and inventory, placing orders as needed and tracking expenses.
• Support the planning and execution of events, meetings, and team activities.
Communication Support:
• Handle incoming and outgoing communications, including emails, and letters.
• Relay messages promptly and ensure clear communication between internal and external stakeholders.
• Assist in preparing presentations, spreadsheets, and reports for meetings or projects.
Project and Task Management:
• Support specific projects or tasks as assigned by the manager or team members, ensuring timely and accurate completion.
• Collaborate with other team members to maintain workflows and contribute to process improvements.
Compliance and Record-Keeping:
• Maintain compliance with company policies, procedures, and applicable regulations in all administrative processes.
• Ensure records are accurate, up-to-date, and readily available for audits or reviews.