Team Secretary

Role: Team Secretary

Reporting line: Chief Operating Officer (COO)

Requirements:

• 5+ years of secretarial experience
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Superior written and oral communication skills in English
• Ability to work with a team and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanor

Duties & Responsibilities:

• Assist with administrative tasks, including scheduling meetings, managing calendars and coordinating appointments.
• File, organize, scan, copy and fax documents promptly
• Screen, direct, and prioritize incoming calls and emails as needed
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Handle some correspondence and communication on behalf of the team, ensuring timely responses and appropriate follow-up actions.
• Support strategic initiatives and projects by providing administrative assistance and coordinating logistics as needed.
• Maintain confidentiality and discretion in handling sensitive information and documents.
• Collaborate with other Business Services team members to ensure smooth operations and effective communication locally and regionally.
• Provide additional support to the team as and when required on an ad hoc basis.
• Adhere to the Firm’s policies and procedures

Relationships:

• Management Team
• Business Support Teams
• Partners
• Secretaries